Seasons Greetings

from all of us at BiNA Office Furniture

Come Visit Us for the Holidays

Browse our 30,000 square foot showroom in Long Island, New York
and see how we're
“Long Island's Most Complete Office Furniture Showroom”
BiNA Office Furniture
254 East Jericho Turnpike
Mineola-Garden City, NY 11501
http://binaofficefurniture.com/

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No Surgery Needed

Bring BiNA Office Furniture in to heal your doctor office blues. We're able to help you plan out the best use of your waiting room space to maximize capacity and provide comfort for your patient visitors.

HIP-HIP-HIPAA

Keep your office in top-top health with HIPAA compliant medical patient filing for your records room. We work with you to get the best filing solution for your dollars.

Photo courtesy New York Medical Weight Loss Center

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Come to BiNA Office Furniture Online, and choose the best storage solution for your office document needs:

Looking for X-ray or Patient File Cabinet

• Medical Doctor Patient File Storage

  We've got the right sized file storage solution for your available office space.



• Heavy Duty Steel Shelving

  Store your redwell boxes too!

  Just tell us how many of how much you need to store where!



• Mailroom Furniture

  Corporate mailroom furniture and storage units.



• Lateral File Cabinet

  Store either letter or legal sized files in any of our lateral file cabinets. Visit showroom for complete selection and details.



• Office Storage File Cabinet


• Wood Bookcase, Heavy Duty Bookshelves,

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HIPAA Compliant Medical File Cabinets

Medical Patient File Cabinet

BiNA Office Furniture is known for our quality file cabinets for many office applications. We're your office furniture place for medical patient filing solutions, including x-rays and more. We can accommodate letter and legal sized filing and folders and boxes too.

We offer a full-service selection of storage solutions for your documents. Just tell us what you're needing to store and how much room you have to store it!

Sliding Storage

Labels: file cabinet, HIPAA, medical file, medical office, shelving, specials, storage

How to Become a HIPAA Compliant Medical Office

This article describe how to become HIPAA compliant for medical offices and handlers of patient health information

This article provided as a public service. Bina Office Furniture is not responsible for its contents or your results.

Steps

1. Follow phone protocols. A medical offices must have specific guidelines for what information is given over the phone. Certain individuals like health insurance reps or family members might have clearance to be told patient information, but other callers should be given only basic information that does not violate HIPAA.
2. Protect workstations. A computer should always be locked when the person who uses it is away from the desk. This is to prevent unauthorized use.
3. Protect papers. Documents like medical claims and bills should be turned face down when the person who is responsible for them is away from the desk. The files must be kept in secure containers where they can't be read by someone passing by.
4. Use HIPAA compliant waste baskets and shredders. Some offices have color-coded trash bins, one set for regular trash like apple cores and gum wrappers, and another covered set of bins for documents. The documents that go in the secure bins get shredded every day. The other trash bins get emptied by cleaning people at night.
5. Educate. A well-informed staff will be more adept at following HIPAA regulations, and they'll know why they're doing it. Conversations about the laws are good, and help to get everybody on the same page.

Tips

• HIPAA will affect the way that your organization handles health care records, information, and transactions. Your organization will need to comply with the HIPAA security, privacy, and management requirements for electronic healthcare information. Healthcare organizations will be required to address the following four areas as defined by the Department of Health and Human Services (DHHS):
• Administrative procedures — Procedures for establishing and enforcing security policies
• Physical safeguards — Safeguards that protect physical computer and network facilities
• Technical security services — Services that protect,control, and monitor access to health care information
• Technical security mechanisms — Mechanisms for protecting information and restricting access to data transmitted over networks
• The entire service and product delivery cycle must become HIPAA aware and where needed, brought into compliance. Information and data security will need to become a priority throughout your organization. In order to satisfactorily comply with this Act, your organization will need to assess which areas are susceptible to electronic vulnerabilities and identify where your information management practices are inadequate. Your network, systems, procedures and appropriate personnel will require a comprehensive review. Your operation will need to undergo a thorough risk assessment. Although such a thorough analysis may seem extreme, it is necessary to establish a strong foundation from which your operation will be able to build areliable information security posture. Your management and technical teams will need to develop a comprehensive plan to become HIPAA compliant. In particular your organization will need to:
• Develop a course of action outlining detailed roles, responsibilities and time frames for HIPAA compliancy
  
• Determine the impact of the electronic healthcare information transactions and identifier standards on your organization
• Enable and adjust your organization's current environment to support standard HIPAA electronic transactions
  

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This article provided as a public service. Bina Office Furniture is not responsible for its contents or your results. Article adapted from wikiHow

Labels: HIPAA, medical file, medical office, patient file