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Best of Mineola: BiNA Office Furniture

Following on the heels of your vote for Bina Office Furniture as Best of Long Island 2008, we've now received national recognition for our services: Bina Office Furniture selected as Best of Mineola 2008 for Office Furniture, in support of small businesses nationwide.

"How we doin' New York!"

We appreciate the accolades of national and local trade organizations, and are proud to be honored time and again for our hard work and efforts to serve the greater New York metropolitan area with the quality office furniture we know you love, and the personal service you highly appreciate.

best of mineola

We're a proud supporter of good causes ourselves, working with our community leaders in Long Island, including the Mineola-Garden City Rotary Club, rotary club, long island, new york

women's business Empire State NY Women and Minority Business Owners, and New York neighborhood initiatives.

Please visit our Call to Order Online today, let us show you why we keep winning awards, and keep you as a happy Bina Office Furniture customer.

"Thank you, New York, for loving us back!"

Best of Mineola 2009

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HIPAA Compliant Medical Filing

How to Become a HIPAA Compliant Medical Office

HIPAA patient file

This article describe how to become HIPAA compliant for medical offices and handlers of patient health information

This article provided as a public service. Bina Office Furniture is not responsible for its contents or your results.


  1. Follow phone protocols. A medical offices must have specific guidelines for what information is given over the phone. Certain individuals like health insurance reps or family members might have clearance to be told patient information, but other callers should be given only basic information that does not violate HIPAA.
  2. Protect workstations. A computer should always be locked when the person who uses it is away from the desk. This is to prevent unauthorized use.
  3. Protect papers. Documents like medical claims and bills should be turned face down when the person who is responsible for them is away from the desk. The files must be kept in secure containers where they can't be read by someone passing by.
  4. Use HIPAA compliant waste baskets and shredders. Some offices have color-coded trash bins, one set for regular trash like apple cores and gum wrappers, and another covered set of bins for documents. The documents that go in the secure bins get shredded every day. The other trash bins get emptied by cleaning people at night.
  5. Educate. A well-informed staff will be more adept at following HIPAA regulations, and they'll know why they're doing it. Conversations about the laws are good, and help to get everybody on the same page.


HIPAA compliant file cabinet
  • HIPAA will affect the way that your organization handles health care records, information, and transactions. Your organization will need to comply with the HIPAA security, privacy, and management requirements for electronic healthcare information. Healthcare organizations will be required to address the following four areas as defined by the Department of Health and Human Services (DHHS):
  • Administrative procedures — Procedures for establishing and enforcing security policies
  • Physical safeguards — Safeguards that protect physical computer and network facilities
  • Technical security services — Services that protect,control, and monitor access to health care information
  • Technical security mechanisms — Mechanisms for protecting information and restricting access to data transmitted over networks
  • The entire service and product delivery cycle must become HIPAA aware and where needed, brought into compliance. Information and data security will need to become a priority throughout your organization. In order to satisfactorily comply with this Act, your organization will need to assess which areas are susceptible to electronic vulnerabilities and identify where your information management practices are inadequate. Your network, systems, procedures and appropriate personnel will require a comprehensive review. Your operation will need to undergo a thorough risk assessment. Although such a thorough analysis may seem extreme, it is necessary to establish a strong foundation from which your operation will be able to build areliable information security posture. Your management and technical teams will need to develop a comprehensive plan to become HIPAA compliant. In particular your organization will need to:
  • Develop a course of action outlining detailed roles, responsibilities and time frames for HIPAA compliancy
  • Determine the impact of the electronic healthcare information transactions and identifier standards on your organization
  • Enable and adjust your organization's current environment to support standard HIPAA electronic transactions

This article provided as a public service. Bina Office Furniture is not responsible for its contents or your results. Article adapted from wikiHow

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Best of Mineola: BiNA Office Furniture
HIPAA Compliant Medical Filing

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